Keep AI workers on a budget and every decision with a person
AI can do about half the work. The other half is knowing what it cost, what it is doing, and what is waiting for you.
Track tool renewals, retainers and monthly bills per client
Know what each client's tools cost, when they renew, and whether the retainer still covers the work.
The problem
What goes wrong without a system.
Agencies pay for dozens of tools on behalf of clients. Renewals surprise people, nobody knows if a retainer covers the real cost, and the monthly bill is assembled from invoices by hand.
How YuktiBOS handles it
4 steps, with a person at every decision.
- List every managed toolTool or service, client, cost, renewal date and status in one list, with a filter for expiring soon.
- Set the retainerEnter the monthly retainer for a client, and the client's cockpit shows margin and utilisation.
- Watch AI spendCost and quality shows what each AI piece cost, with figures flagged Estimated until checked against an invoice.
- Share the monthly billOpen the consolidated bill for managed tools and share it by link.
Features and tools used
What is behind each step.
Client tools, renewals and retainers
The subscriptions you run for each client, what they cost and when they renew.
AI cost, quality and audit log
What did the AI cost per piece, was it any good, and who did what.
Reports and deliverables
What you did, in a form a client can read and keep.
Clients and CRM
Every client and every lead, and where each one stands.
Free tools that help here
Questions people ask
Who can see the bills?
Super admin and operations see every client's tools. A client sees only the services shared with them.
Does it take payments?
No. It tracks costs, renewals and bills. Payments happen elsewhere.
Related use cases
SEO audits and client reports an agency can send in its own name
Audit, fix, track, report. Each change goes through a person, and the report arrives in the agency's name.
Want this running on your business?
Tell us what you do and what you would like off your plate. We will say what exists, what is half built and what is not started.